Constitution

The English full name of the society shall be "Korean Students' Association, HKUSTSU".

The Chinese full name of the Society shall be "香港科技大学韩人学生会".

The short form of the name of the society shall be "KSA, HKUSTSU" in English and "韩人会" in Chinese.

The society is only affiliated to HKUST Students' Union and shall not apply for any other affiliations within HKUST.

The official languages are English and Korean, and they should enjoy equal status. In case of discrepancy, unless otherwise stated, the English version shall be referred to.

Each session of the society shall commence with the conclusion of the Annual General Meeting and shall terminate with the conclusion of the next Annual General Meeting.

To spread and promote Korean culture in HKUST.

To provide opportunities for members to know Korean cultures, to enhance their understanding of Korean culture and to raise public awareness of Korean traditional culture.

To provide opportunities to members who have similar tastes in Korean culture to know better about each other by attending activities arranged by the society and by sharing experience.

To enhance the welfare and to represent the fundamental interests of most members.

To provide more opportunities for members to reach out to other members for both academic and leisure purposes.

The Society shall consist of the following types of members: 1. Full Members 2. Patron Members

All undergraduates and postgraduates at HKUST shall be eligible for Full Membership of the society if they are Full Members of HKUSTSU.

All applicants not covered by the above clauses (e.g., Exchange students) shall be eligible for Patron Membership of the society.

Right of Members: All members shall have the right to all functions of the society and to attend the general meetings of the Society.

Only Full Members of the Students' Union shall be eligible to be on the Executive Committees of the Society.

Only Full members shall have the right to raise their appeals to the Executive Committees, to vote at all statutory elections and general meetings of the Society, to stand for election, to be nominated to an election, and to complain about the result of the elections of the Society.

Only Full members shall have the right to become official bearers of the Society.

All members shall pay the non-refundable prescribed membership fee, which shall be determined by the executive committee of the current session.

All members shall abide by the Constitutions of the Society and the resolutions passed by the General Meeting (including the AGM and the EGM) of the Society.

Non-Korean members will be granted at least two events per semester.

An Annual General Meeting shall be commenced between the start of the first week and the end of the 6th week of the spring semester in each Academic Year, inclusively.

The quorum for the Annual General Meeting shall consist of no less than 15% of all full members of the society.

All the decisions made in the Annual General Meeting shall pose the highest authority in the Society.

A resolution can be passed only if 80% of the quorum supports it.

An official notice and the agenda of the Annual General Meeting of the Society shall be posted and sent to all members three days in advance of the meeting.

All Extraordinary General Meetings shall be convened by the President of the present session or upon the requisition of at least 4 Executive Committee Members or upon the requisition of 1/3 total Full Members.

All the decisions made at the general meetings shall be posted and sent to members within 3 days after the commencement of the meetings.

New executive committee is selected by the new president.

The selection of the new office bearers shall be held by the end of the spring semester of each Academic Year.

Public notice about the selection should be sent to members one week in advance.

The time limit for filing complaints about the selection is 24 hours after the notice.

All complaints shall be handled by the current executive committee within one week, and any further action decided by the executive committee shall be reported to all members.

The session of the financial year corresponds to the session of the Executive Committee.

The financial manager and president must hold the financial account jointly.

The annual financial report shall be prepared by the Financial Manager and presented in the Annual General Meeting.

The Society shall not apply or accept any loans outside the Students' Union.

The Financial Manager shall be responsible for keeping the books of account.

All receipts shall be handed to the financial manager 3 days after the purchase.

A Membership Fee shall be collected for the purpose of funding Events, Functions, and miscellaneous activities, including day-to-day operations of the KSA.

Proceeds from Events and Functions held by the KSA may be placed with the organization for the same purposes as described above.

Sponsorship shall, if sought or received, only be used to fund special Events or Functions.

A report on monetary matters is to be given at each Annual Meeting by the Financial Manager.

The Executive Committee shall hold office from the first day of June until that of the following year.

The number of office bearers shall be at least four.

The Executive Committee shall consist of the following 10 members:

The President, who shall be the chief executive and the representative of the Society, shall be responsible for the administration of the Society and shall preside over all Executive Committee Meetings of the Society.

The Internal Vice-President, who shall assist the President in carrying out his/her duties and, in addition, is responsible for all internal coordination of the Society, and shall, in the absence of the president, carry out the duties of the president inside the Society.

The External Vice-President, who shall assist the President in carrying out his/her duties and, in addition, be responsible for all external matters of the Society, and shall, in the absence of the president, carry out the duties of the president outside the Society.

The External Manager shall be responsible for communicating with other universities and maintaining good relationships with them.

The Financial Manager, who shall be responsible for all financial matters of the Society and is also responsible for deciding whether event plans are financially acceptable.

The Internal Manager, who shall be responsible for aligning committee meetings, managing clubs within KSA, and other activities in terms of supporting the Internal Vice-President.

The Marketing Manager shall be responsible for all matters concerning the marketing activities of the Society, including publicizing the Society and its activity by means such as posters, leaflets, and notices.

Operational Manager shall be responsible for the operations of any events, including booking and setting up as well as recording every committee meeting.

The IT Development Head shall be responsible for leading the IT Development team and developing the KSA website.

The IT Development Manager shall be responsible for assisting the IT Development Head in developing the KSA website.

In case any Executive Committee Member wishes to resign, he/she must present a written request of resignation to the Executive Committee of the Society at least one month before the event in which the resignation shall be approved.

Should the President resign, an Extraordinary General Meeting shall be convened to elect a new President, and the Internal Vice-President shall act as the Acting President until the new President is elected.

Should any Executive Committee Member other than the President resign, an Extraordinary General Meeting shall be convened to approve the resignation.

Any vacancies in the Executive Committee other than the President can either be filled by any Full Member of the Society appointed by the Executive Committee or kept vacant.

A public notice shall be posted within seven days after the approval of any change or resignation of Executive Committee Member(s).

The Executive Committee shall be automatically dismissed when half of the Committee's Members resign from office.

The dissolution of the Society shall only be passed by a resolution made in a General Meeting or Referendum with a three-quarter majority.

After dissolution, members of the Executive Committee shall be responsible for all matters of the dissolved body.

Notice of dissolution shall be posted in the Official Notice Area within 24 hours for not less than seven consecutive days.

The constitution can only be amended in the Annual General Meeting with two-thirds of votes that agree on the amendment.

The proposed amendment shall be notified to all members at least two weeks in advance of the Annual General Meeting.

Any amendment of the constitution shall be posted and sent to all full members within one day after the Annual General Meeting.

KSA Sub-Clubs are clubs funded and managed by KSA to enrich students' life.

To be registered as KSA Sub-Club, a club should meet the following criteria:

Ten or more KSA students participate in activities on a regular basis.

Submits an annual plan and report regarding the usage of funds to the KSA Executive committee.

The establishment of the group is granted by the KSA Executive Committee meeting.

Currently Registered KSA Sub-Club: Soccer Team, Band, Basketball Team, SOSU, KRISS, MARKUST, SAPIENTIA, USTIME, Simplified Magazine, Merge Feat, Muldong-Muldong

Participation Requirement: Participants of the KSA sub-club should be a member of the Korean Students' Association.

KSA Executive Committee has the discretion to determine the appropriate amount of funds that will be granted to each sub-club, based on the number of participants and overall contribution to the Korean Students' Association.

Status of long-term assets purchased with KSA funds will be inspected by KSA EXCO at the end of each semester.

The KSA executive committee can sponsor the venue booking for events organized by Korean students (with over 20 Korean participants) on a best-effort basis only if the event is considered to serve the objectives of KSA.

Each sub-club is required to submit a monthly report with a registered member list to KSA EXCO.

The KSA weekly meeting attendance is compulsory for all executive committee members.

Individuals may request special approval for an absence under special circumstances listed below only if individuals request his or her approval 1 day before the commencement of the meeting with proof:

Three absences without approval or any type of prior notification will be subjected to a dismissal from his or her position, and his or her dismissal shall be discussed during the Extraordinary General Meeting.

Any tardy will be subjected to a 100 HKD penalty. Any late arrival of more than 1 hour for all scheduled events will be regarded as an absence with a 100 HKD penalty.

All collected penalties shall be used under the committee's agreement.